Light-Peer-Review

 

Peer Review Process

 

The IPAC’25 Light Peer Review process offers an intermediate publication level between a non-refereed IPAC paper in the JACoW conference proceedings and a refereed journal like PRAB.

 

Successful peer-reviewed papers will be published in the Institute of Physics Journal of Physics: Conference Series, making them visible in major publication and citation databases. The IoP Proceedings Licence Terms and Conditions are available here.

Note that publication in the IoP Conf. Series excludes subsequent publication in PRAB.

 

This light peer review provides an opportunity to publish papers that do not meet all journal acceptance criteria due to their limited content, given the three-page limit. Examples include review papers, technical advancements without novel schemes, incremental design or performance improvements, and similar topics.

 

Submitted papers will be reviewed by referees selected by the Scientific Publication Board (SPB) from senior conference participants. Each paper will be reviewed by two referees. In case of disagreement, the SPB will resolve the issue.

 

Due to time constraints and limited availability of referees, not all submissions can be reviewed. We expect to process up to 120 papers and strongly encourage participation from students and early-career scientists (with less than 10 years of experience). Students will be given the highest priority in the process, followed by early-career scientists in the light-peer-review process.

 

Authors can volunteer to be referees during registration by indicating their area of specialization.

 

 

Timeline

 

1. April 5: Deadline for LPR paper submission.
2. April 7-9: Papers sent to referees.
3. April 18: Deadline for 1st round evaluation of papers by referees.
4. April 29: Deadline for paper resubmission
   (for papers that were neither accepted nor rejected after the 1st round). Paper automatically resent to the same referees upon resubmission.
5. May 14: Deadline for 2nd (and final) evaluation of papers.

 

 

Abstract and Paper Submission

 

Authors opting for peer review must submit papers by 23:59 CST on Saturday, April 5, 2025.

 

To submit a paper for Light Peer Review, use the “Submit paper” option under the contribution’s “Peer reviewing – Paper” section:

 

 

Please refer to the official IPAC documentation for the detailed steps to follow and submit the paper in the Light Peer Review workflow .

 

 

Submission for Review

 

The same formatting and page limit rules apply as for normal IPAC’25 papers. LaTeX format of source files is recommended.

 

• 

  Deadline for the paper submission

   

  After the paper submitted for LPR has been accepted (or rejected) the author will need to submit it again for the general JACoW editing and publishing. The “Submit paper” button in the “Editing” section of the above image is to be used at this time.

   

 

 

Submission for IoP Publication

 

After review and revision, successful papers must be reformatted using the IoP template. A link to this template will be provided after passing the light review. Reformatted papers must be uploaded within one week after IPAC’25. The correct upload website will be announced later.

 

It is strongly recommended that authors submitting for peer review adopt the JACoW LaTeX templates. It will then be a simple matter to reformat just by changing parameters in the LaTeX preamble.

 

IOP Licence terms and conditions

 

By submitting the paper to the conference organizer, you, as copyright owner and author/representative of all the authors, grant a worldwide perpetual royalty free exclusive licence to IOP to use the copyright in the paper for the full term of copyright in all ways otherwise restricted by copyright, including, but not limited to, the right to reproduce, distribute and communicate the paper to the public under the terms of the Creative Commons Attribution (CC BY) licence (version 4.0 or any newer version of the licence) and to make any other use which IOP may choose world-wide, by all means, media and formats, whether known or unknown at the date of submission, to the conference organizer.

 

This licence does not transfer the copyright in the paper as submitted which therefore remains with the authors or their employer, as appropriate. Authors may not offer the paper to another publisher unless the paper is withdrawn by the author(s) or rejected by IOP.

 

Once published, the paper may be reused in accordance with the terms of the applicable Creative Commons Attribution (CC BY) licence, including appropriate citation information (for electronic use best efforts must be made to include a link to the online abstract of the paper on IOPscience), a link to the Creative Commons Attribution (CC BY) licence, and indicating if any changes have been made to the original paper.

 

By granting this licence, the author warrants that the paper they are submitting is their original work, has not been published previously (other than in a research thesis or dissertation which fact has been notified to the conference organizer in writing+), all named authors participated sufficiently in the conception and writing of the paper, have received a final version of the paper, agree to its submission and take responsibility for it, have read and understood IOP’s ethical policy and agree that the submission complies with its terms, and the submission has been approved as necessary by the authorities at the establishment where the research was carried out.

 

By granting this licence, the author also warrants that they act on behalf of, and with the knowledge of, all authors of the paper, that the paper does not infringe any third party rights, it contains nothing libellous, all factual statements are, to the best of the authors’ knowledge and belief, true or based on valid research conducted according to accepted norms and IOP’s ethical policy, and all required permissions have been obtained.

 

The IOP Proceedings Licence Notice

 

The IOP Proceedings Licence Notice will be displayed as:

“Published under licence in Journal of Physics: Conference Series by IOP Publishing Ltd.

 

Content from this work may be used under the terms of the Creative Commons Attribution 4.0 licence. Any further distribution of this work must maintain attribution to the author(s) and the title of the work, journal citation and DOI.”